Quick Tour

Javek helps people organize and exchange information with clients:

  • We make it easy to send and receive files securely, which you and your clients can do through your own website or through the client portal website you get with a Javek subscription.
  • Instead of storing files in folders, we store them in "buckets" and "events", which group files together with a comment thread. This gives you and your clients a common, secure place to keep all files and discussions for a given project or deadline.
  • Buckets and events can be searched for by client, deadline, project or date modified, giving you a storage structure that complements your workflow much better than the nested file-folders used by most software. This also allows a host of extra features like automated deadline reminders, bulk deadline creation, etc., to be integrated into a single file sharing/storage system.

What are Buckets and Events?

A bucket is a web page in your client portal with a place for sharing files, a comment thread, and an optional description of what the bucket is for. Buckets can only be accessed by users you have invited. Anytime a bucket user writes a comment or uploads a file, all users of the bucket are notified via email. When you or any of your users log into your Javek portal, you will see a list of buckets you have access to, similar to an email inbox. Buckets that have been changed since you last logged in will be highlighted, and you can search the bucket list by user, bucket name and bucket description.

An event is a bucket connected to a deadline. You can set events to send deadline reminders. Events can also be set to renew themselves according to different schedules, such as quarterly or weekly. Every user in your portal will have a separate event list, just like their bucket list, that is searchable by user, event name, etc.

Files in Javek are categorized as Resources or Assets

Resources are generic files that you use over and over, such as a brochure or form template. Assets are files uploaded by clients or yourself that are specific to a single deadline or project. Within a bucket or event, assets and resources are shown separately.

Resources can only be uploaded by you and other admin users of your portal. Admins can easily assign a single resource file to many different buckets and events.

Assets are uploaded directly to a specific bucket or event, and can't be shared by other buckets or events. If you delete a bucket or event, the assets belonging to it will be deleted along with it, while any resources assigned to the bucket will remain in your subscription.

Accepting files through your own website

If you want to give a client access to a bucket or event, you have to create a user account for them in your portal. However, if you have clients that only occasionally send you files and don't need the extra features of buckets and events, you can embed an upload form on your own website that allows them to send you files without logging into Javek.

The embedded form requires people to enter an email address and name when uploading a file. Javek sorts these files by email address, automatically creating a bucket for each email address and adding the files as Assets.

Example: If john.doe@gmail.com uploads a file through the form you embedded on your website, Javek will create a bucket called "Public Bucket for John Doe", add the email address to the bucket description, and add the file to the bucket as an Asset. From this point on any files uploaded through your embedded form by john.doe@gmail.com will be placed in this bucket as an Asset.

Whenever a file is uploaded with an embedded form, you will receive an email notice with the person's name and email address, along with the name and size of the file.

Sending files to people without user accounts

If you want to send a files to a client, but don't want to set up a user account for them, you can email them a download links for the files. To keep your files secure, download links can only be used once, expire after 48 hours, and use an encrypted SSL connection.

User accounts

Your portal can only be accessed by people with password-protected user accounts. Admins can control what features are available to each user. For instance, if you want a member of your staff to be able to add more user accounts, you can give their user the ability to add and edit users, but you would probably not give this ability to a client's user account.

Guests: Guests are free user accounts with limited access rights. While you can give regular users permission to create events, create user accounts and manage other aspects of your subscription, Guests can only view events and upload files. Guest users in all plans are free, while regular users are not.

User Groups

The features a user has access to is controlled by what user group they belong to. There are a few default user groups, such as "Guest" or "Admin", but you can create your own with customized permissions.

Other Features

Javek has many additional features for reducing time spent on repetitive organizational work. You can create events in bulk, add resources to many events in bulk, import users from other software in bulk, and set old expired events to automatically delete after a given number of days.

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